 IWeb
Mass Immunizations Module User Guide
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Mass Immunizations - Settings Menu
The Settings menu for Mass Immunization users provides a way to set up defaults to expedite data entry by automatically populating drop-down menus and fields. The Mass Immunization Settings menu has two links, depending on the configuration settings:
- Personal
- Facility (for Registry Client and Organization/IRMS Client users, along with Facility Clients users that have the Default Vaccination Management permission)
Also see the Personal Settings chapter and the Facility Settings topic in the IWeb Administrator Guide for additional information.
Personal Settings
Personal settings are used when adding new patients, to save time by automatically populating some of the fields. To access the personal default settings, click the Settings > Personal menu link.
At the top of the Personal Settings page are a plus (+) and minus (-) sign. Click the plus (+) sign to expand all of the default settings, and click the minus (-) sign to close them. Alternately, you can open and close each section individually.
To access the fields in a section to enter information, click the Update or Add button for that section. Click Save when finished entering information.
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CAUTION:If an error occurs, the error message appears in red at the top of the screen.
Update Contact Information
Enter contact information for the user. Available fields are Street, City, State, Zip Code, County/Parish, Work Phone, and Email (required). The State and County/Parish fields are drop-down lists.
Patient Defaults
Enter or select information for the following patient default fields: City, State, Zip Code, Phone Area Code, and Campaign. The information entered or selected on this page appears as the default entries in these fields on patient-related pages, but can be overridden.
When using Campaigns, the Tier must be created by the system administrator first, followed by the creation of the Campaign. See the Campaigns chapter in the IWeb User Guide for more information.
Vaccination Default Settings
The vaccination defaults include the name of the vaccinator and the facility. Select the Vaccinator and Facility from the drop-down lists, and enter the Default Date, then click Save. (Service Type is a state-configurable option that might also appear on this page.) The information entered or selected on this page appears as the default entries in these fields on vaccination-related pages, but can be overridden.
Lot Default Settings
A state-configurable option for Facility Inventory Manager users can be set up for a facility to allow facility-wide lot number defaults to be used. If a user does not have lot number defaults set up in their personal settings, the Inventory Manager's defaults are sued. However, if the user does have lot defaults set up in their personal settings, the Facility Inventory Manager's settings do not override them.
 A script for all users with an Organization/IRMS or Facility that has H1N1 inventory with log number personal settings for H1N1 is run each time inventory is loaded from the McKesson file. If the user already has a personal setting for the H1N1 lot, another one is added so that they can select the correct lot. If the user belongs to a facility and the inventory is at the Organization level, the personal setting is not created. |
See the Lot Default Settings topic in the IWeb User Guide for information about the fields in this section.
VIS Publication Date Default Settings
The Vaccine Information Sheet (VIS) is a publication containing information regarding immunizations. They are periodically updated and reprinted, and are tracked within the application. Of note, the system administrator can set up an organization VIS Publication Date default that automatically populates the VIS Publication Date fields within the application if this setting is not completed by the user. However, if the user has set up this default, it overrides the system administrator's settings.
If the user is using both the Mass Immunizations application/module and the IWeb core application, these default settings appear in both applications.
See the VIS Publication Date Settings topic in the IWeb User Guide for more information about the available fields in this section.
Vaccine Default Volume/Dosage Settings
This section is used by the user to set up the defaults for the Vaccine Amount that automatically populates the Vaccination Detail and Vaccination Add/Edit pages.
See the Vaccine Default Volume Settings topic in the IWeb User Guide for more information about the available fields in this section.
User Preferences Default Settings
These settings are the user's personal default settings. Click Update to access the options and configure your default settings. Click Save when finished.
See the User Preferences Default Settings topic in the IWeb User Guide for information about the fields available in this section.
Facility Settings
This option allows a facility to define their Mass Immunization defaults for a clinic. Click the Settings > Facility menu link to access these settings. Once the default settings are set for the facility, the defaults for all users linked to the facility using Mass Immunization or the standard IWeb application are also set. However, these settings are independent of each other, meaning you can define different defaults between the two applications for the same facility for the same time period. For example, a lot number defined as a default in Mass Immunization is not automatically the default in the standard IWeb application, unless that same lot is defined in the standard IWeb application. However, there is also an administration property (Administration > Settings > Properties > First Responder/Mass Immunizations > Combine Standard and Mass Imms Settings for Personal Settings/Facility Settings - see First Responder/Mass Immunizations) that, when set, combines the Mass Immunization personal settings and facility settings to those selected in the IWeb standard application.
Once a user defines the defaults for the entire facility, all users linked to the facility have the same defaults. However, individual users may override these facility settings by entering their own personal settings (using the Override Facility Settings option located above the Patient Settings). This checkbox is deselected as a default.
This option is only available to Registry Client and Organization/IRMS Client users, and Facility Client users with the Default Vaccination Management permission. Once this is set up, the Facility link appears in the Settings menu. Users can enter the default settings for the facility they are linked to in their login credentials. Organization/IRMS users must select a facility prior to setting the defaults.
See the Facility Settings topic for more information about the available fields.
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