IWeb Provider Recruitment and Tracking Module User Guide

Provider Recruitment - Main Menu

To start the application, open the web browser (only Internet Explorer is supported at this time) and enter the web address (URL) for the application website. The page that appears after you log in is known as the Home page; click the Main > Home menu link to return to it at any time.

The Provider Recruitment and Tracking module Main menu offers the following links, some of which are only available after logging in and approving the confidentiality agreement:

Home
Login (removed after the user logs in)
Logout
Select Application
Select Organization (IRMS)
Select Facility
Select VFC PIN
Document Center
Help

Log In

To log in to the application, click the Main > Login menu link. Enter your username and password, then click Login. (If necessary, click Request Access or Forgot Password, if they are available on your login page.) After logging in, one of several different pages appears (depending on state-configurable administrative options):

Confidentiality Agreement - If the Confidentiality Agreement page is displayed, read the agreement and click either the Accept or Decline button. If you click Decline, however, you are denied access to the application. You only need to accept the confidentiality agreement once, unless it is updated at a later time.
Select Facility - If this page appears, select a facility to use with this session. You can select a different facility later by clicking the Main > Select Facility menu link.
Select Organization/IRMS - If this page appears, select an organization or IRMS to use with this session. You can select a different organization/IRMS later by clicking the Main > Select IRMS menu link.
Select VFC PIN - If this page appears, select a VFC PIN to use with this session. You can select a different VFC PIN later by clicking the Main > Select VFC PIN menu link.
Select Application - If this page appears, select Provider Recruitment from the drop-down list. When you are finished using the Provider Recruitment and Tracking module, you can change the application by clicking the Main > Select Application menu link.
Password Warning - If this page appears, follow the instructions to change your password.
Access Denied - This page indicates an incorrect username and/or password was entered. This is a state-configured administrative option that sets the number of times a user can fail to log in properly, along with a set time duration.
Open Activities - This is the main application page. See the Provider Recruitment - Activities topic for more information.

Log Out

To log out when you are finished using the application, click the Main > Logout menu link to log out, then close the browser tab or window.

Document Center

Administrative users can upload documents to the application and users with the Document Center Access permission can download them. At least one document must be in the Document Center for the link to appear in the Main menu.

To access the Document Center, click Main > Document Center in the menu. The Document Center View page opens. See the Document Center topic in the IWeb User Guide for more information about uploading and downloading documents.